时辰已到，但该做的还没好？

WHY YOU ARE GETTING NOWHERE WHEN TIME'S UP

Another busy day for me. I got my colleague's WECHAT message, saying that he's asking for a leaving today since he's not feeling well right in the morning. So, I am busy on my own, without any companion. People in the exporting department like us are the most busy guys in this company, while people around have their leisure time to talk about what's going around and watch us busy with all kinds of tasks, racing against time, as if it were none of their business. One could notice nothing around her when she's busy struggling through the tests, and what she could see is no more than the emergency right in front of her eyes.  So there is no difference whether I am busy with someone by my side or not.

I have always been wondering where all of my time goes at the end of the day. And today is just a day among these similar days where I fail to catch up all the tasks when it's time to call it a day.

I would like to ask myself a question like this. WHAT KEEPS YOU FROM FINISHING THE THINGS YOU ARE SUPPOSED TO DO EVERY DAY? I am going to find the answer and put this embarrassingly horrible situation to an end.

时辰已到，但该做的还没好？

People around keep making things difficult to you

Never wish that things could be easy the way you have expected. People around are with no responsibility to simplify things for you, unfortunately, most of them might be born to make things difficult to you, but all you need is no quarrel nor swear. Get what they need without hesitation and leave it behind. Try to find the way to make things easier to both of you by lowering the possibility of their making mistake, figuring out the remedy in shorter period, or lessening the frequency of their keeping coming back to you for the same thing, etc. Say, if you know someone is likely to make the same mistake every time you want him do something for you, give kind reminder, point out the details clear enough for him to notice and make sure that he will not get it wrong before he sets out doing something. If someone always brings you trouble by making frequent adjustment, ask them to confirm and make it clear that there will be cost behind each adjustment, and make them well aware that the alteration after confirmation is not welcome. If someone keeps forgetting what you have asked him to do, give them timely reminder before deadline, ask him what you can do to help him keep this in mind or find another one to do it for you.

Unexpected things run into the plan set

I am pretty sure that I have a plan clear enough to follow in the form of a to do list. However, what's beyond my control is that I could not prevent things unexpected and time taking from coming my way. New tasks urgent and requiring a quick response may get in the way when you want to keep the original schedule. Judge whether the urgent thing is important enough for you to drop what's at hand, and whether it will make great cost if you drop the thing you are doing just to pick up another. Lower the frequency of switching from one thing to the other if you are coping with some tasks requiring great concentration and detailed oriented carefulness, since if you cut something like this, it requires more time for you to get started again than just keep going until it is finished.

People in low efficiency hinder your pace

It is a bad experience where you find that you need the feedback from some inefficient guy to move on, or without whose help your project may stand still. Things may be in better control if we could do everything oby our own, however, it will be a disaster if your partner fail to react quick enough to catch up with your rhythm. You have three choices, make him start earlier, lower his chance of delaying, and do something else while things keep pending on his response.

People not doing their job bring you more tasks to do

As a sales, you will be crazy if you come across the production failing to make cargo ready on time, the quality control unable to get satisfied feedback for complaint from customers, the purchasing unlikely to get resources back in time. You have to keep an eye on the situation because of its suspending, keep pushing the people related for something they are supposed to offer, and go further to deal with something arousing due to the tasks undone. Chase what could be acquired, make someone with the same interest relationship, staying in the same line with you, help you with the push, then leave out all the rest and move on to something else likely to be fulfilled if something you are after fails you.

Something pending takes up your time and energy

It is not likely that you get the feedback once you raise the request. So you need to wait before you get a response. And what you would like to do during this time does matter since you could not allow the things pending take up your time and energy by doing nothing but waiting the result mourning for the time lost with nothing accomplished. If you choose to get something done during the waiting moments, you are releasing your time and energy for new possibility, so you won't feel low if you don't have a response in estimated time, at least you do something along the way instead of waiting in vain.

Trapped in an inefficient working environment

This is the horrible nightmare for someone wish to get things done efficiently and effectively.  But if you are in this nightmare, stop feeling frustrated or helpless, squeeze out all the negative ideas from your mind and tell yourself that at least you are still with a desire to make things better. Find the ways possible to improve your working efficiency, lower the possibility of making mistakes since correcting mistakes needs time and costs energy, and seek the approaches to make things comfortable and situation favorable to you. Leave something unlikely to be done in short time with somebody's inefficient action till the end, and try to finish something urgent and could be done on your own. Give your order or show your requirement to people related in low efficiency at the beginning of a day, then move on to the other things while you are waiting their slow response which may take a long time.

Procrastination and low spirit further the inefficiency

Postpone your way of self satisfaction, and go through all the steps needed to finish a task before you get yourself the bonus. Get started instead of thinking if all the conditions are ready for a start. Remove every inducement of procrastination and keep your spirit high along the way. Always remind yourself that only comfortable and handy conditions may bring high efficiency. Anyone down in his spirit may feel like quitting. So keep the mind positive if you want to keep holding on.

Things in need of adjustment steal the time you need to do something else

I have booked the dinner for my customer, asking him whether it is OK to have dinner together and arrange a car after lunch. He hesitates and says he would like to order a car himself if there is no car available at the moment. So I cancel the dinner. But a quarter later he gets back to me saying that he might not be able to have the car and he wishes to finish dinner before leaving. OK I recover the dinner canceled before. Then no more than ten minutes, I get his massage telling me that his car has arrived and there is no need for dinner. See how half of my hour has been wasted away, giving someone's changeable schedule and uncertainty behind his plan. I have to inform the person arranging dinner back and forth over and over again for useless information. And I have all my time passed away and the schedule ruined just because of somebody's adjustment. An adjustment is frustrating since it means what you have done previously is meaningless due to a sudden need of change. But what matters is that you do the alteration quick enough to save more time from a pending situation, and leave it behind without bringing anything bad to your mental status. If possible, I would like to make it clear to the other party that it is not easy for me to make an adjustment since it costs me my time and energy to do so.

时辰已到，但该做的还没好？

Time has been wasted by myself and people around. All I need is to keep in high spirit and good condition during working hours. Do the right thing for the first time to avoid further correction. If it needs the time to tell whether this is the right thing, correct without feeling low, without nagging in anger or complaining in anxiety, since negative feeling itself is a time killer. If people around are good at wasting your time, let them know that this is not welcome. If this is doomed to be wasted,  lower the opportunity for it. Figure out an alternative way to make others' inefficiency less affected to you.

I with ask myself and people around for the time missing. Spend no time in waiting people in vain or holding on the negative feelings. Save the time I have since no one else may save it for me if I haven't stopped being an accomplice for someone who keep stealing my working hours efficient and in high spirit.